In the Student Technology Fund's award notification, grantees are informed of whether their project is funded fully or partially, and if there are any restrictions to how the funding can be applied to the proposed budget.
Unless otherwise specified in the award notification, it is expected that:
1. Grantees will spend per the line items in their application's budget.
2. Multi year projects are allowed if they apply as such. Otherwise, all funding will be spent within the fiscal year in which it was received. At UC Berkeley, the fiscal year starts July 1st and ends June 30th the following year. See the table below.
| Grant Cycle | Award Notification | Funds post in Berkeley Financial System (BFS)* |
Transfer occurs |
Funds in CalLink accounts*** |
Date Funds Must be Spent |
| Fall Fast Track | Early / mid December | December 31st |
January, five business |
January 31st | June 30th (5-6 months from receipt of funds) |
| Spring Fast Track | Early / mid May | September 30th | October, five business days after the start of the month |
October 31st | June 30th (7-8 months from receipt of funds) |
| Annual Large Scale | Early / mid May | September 30th |
October, five business days after the start of the month |
October 31st | June 30th (7-8 months from receipt of funds) |
*The Berkeley Financial System is used by all departments and some departmentally-sponsored student groups.
**Transfer is back-dated to last day of previous month.
***CalLink is used by student government and most student groups.
3. Grantees seeking to change their project's timeline or budget will submit the below forms and secure written approval from the STF before proceeding. The STF will seek to provide enough flexibility to enable a grantees' success in meeting their project goals, but if the project's proposed changes are significant, the STF can require the funds be returned.
Project Extension Request Form (due before deadline to spend funds listed in table above)
Budgetary Adjustment Request Form (due 10 business days before seeking to incur expense; note: major change requests require Committee review and Commitee may be in recess)